Minutes of the Parish Council meeting held on Tuesday 6 May 2008 at 7.50pm in the Pavilion Committee Room.

PRESENT:  Mr A Fendall (Chairman); Mrs A Archibald; Mr J Barton; Mr D Clark; Mrs V Lickley; Mr K Nuttall; Mr A Renwick; Mrs J Savage; Mrs B Waller;

Mrs S Wilson.

1          TO RECEIVE APOLOGIES FOR ABSENCE

Apologies received from: Mr S Godesen; Mr S Marks.

2          MINUTES

The minutes of the meeting of 7 April had been circulated and were agreed as a true record of the business that took place.

3          TO RECEIVE DECLARATIONS OF INTEREST

            No declarations relevant to items on the agenda were made.

4          PUBLIC PARTICIPATION

            Observations were made on the changes to the bus service which have received little public notification and are largely disadvantageous to parishioners. Clerk advised that the matter will be placed on the next agenda as a response had been received from Stagecoach after the agenda deadline to previous correspondence. It was agreed that a way forward to include liaison with the county councillor will be discussed then.

5          MONTHLY MONITORING REPORT

The monthly monitoring report was tabled and noted.

6          TO RECEIVE COMMUNICATIONS THAT THE CHAIRMAN WISHES TO LAY BEFORE THE COUNCIL

6.1       The chairman tabled an invitation to the annual general meeting of the Campaign to Protect Rural England to be held on 14 May.

6.2       The chairman informed members that a request had been received via the archery club from a group working with socially disadvantaged children for permission to run coaching sessions at the recreation ground to offer the children positive experiences and to motivate them. Whilst members were supportive in principal, it was agreed that the matter should be referred to the recreation committee for further discussion.

6.3       The Chairman’s Picnic held on the previous day was hailed as a success and it was agreed that the chairman should write an article in the Basinga thanking all those who helped.

7          REPORTS FROM DISTRICT AND COUNTY COUNCILLORS

            No reports received. It was agreed that, in future, councillors should be asked to submit a written report.

8          MATTERS RELATING TO FINANCE

8.1       Balances at the end of April: Deposit Account: £107911.59

Current Account: £15464.61; Treasury Deposit Account: £134042.96

Petty cash expenditure for April: £29.10

8.2       Total cost of wage and salaries for April: £5531.80.

Minutes of the Parish Council meeting of 6 May 2008 cont:

8.3       The following invoices were approved for payment:

Minutes of the Parish Council meeting of 6 May 2008 cont

8.4       Following a recommendation from Mr Nuttall, Mrs Savage and Mrs Waller it was resolved to submit the following schemes for consideration of funding from the Small Scale Environmental Renewal Scheme:

(i)         The Lychpit Centre Traffic Gyratory System;

(ii)        Lychpit Centre Footpath;

(iii)       The Byfleet Estate Street Lighting Scheme;

(iv)       An unauthorised access deterrent at Olivers Battery/Village Hall.

8.5       In view of the money for the improvements to the Lychpit Centre being diverted to the drainage repairs, Mr Nuttall asked members to consider an alternative way of funding the car park gyratory system. It was resolved that a person should be identified to liaise with the County Council to look at the cost or providing the gyratory system with a view to taking it to the Borough and County Councils to source funding.  Mr Nuttall to draw up a plan for the proposed gyratory system.

8.6       Members considered quotes for the renewal of the Parish Council’s combined insurance policy as follows:

Came & Company:       £5620.78 reducing to £5365.78 for a three year long term agreement;

Aon Ltd:                       £6650.68 reducing to £6328.22 for a three year LTA;

Zurich Municipal:          £7373.47 reducing to £7004.80 for a three year LTA.

It was resolved to take out a policy with Came & Company who are brokers for Norwich Union

9          MATTERS RELATING TO CORRESPONDENCE

9.1       Members noted a response sent to Maria Miller MP from the Leader of Hampshire County Council to the Council’s request for a permanent traveller transit site. This pointed out that there are four sites in Hampshire although it was felt by members that they are permanent. It was resolved to request more information on the sites and, in particular, to ask if provision can be made for a transit facility within or adjacent to them.

            Members also received a response from the Chamber of Commerce and Industry to the Council’s request for assistance in deterring travellers by not giving them casual work.  Whilst the Chamber does not see itself as having a part to play in this, it was resolved that it should be asked to pass on a copy of the Parish Council’s letter to its members.

9.2       Members received an invitation from Odiham Parish Council to participate in the RAF heroes parade on 14 June.  It was resolved that Mr Fendall should be the Council’s representative with a general invitation to parishioners being issued via the Basinga.  It was further agreed that the Parish Council’s name should be included on the Honour Scroll.

9.3       It was resolved that Mr Clark should be the Parish Council’s representative at  Hampshire County Council’s Annual Service in Winchester Cathedral.

9.4       Notification received from the Hampshire Museums Trust of the successful outcome of its application to the Heritage Lottery Fund for the Heritage Trails involving Basing House, albeit for a reduced amount. Noted – no action.

10        MATTERS RELATING TO COMMITTEES

10.1     PLANNING:

Minutes of the meetings of 31 March and 14 April tabled and ratified with further debate concerning item 8 of the latter.

            Minutes of the Parish Council meeting of 6 May 2008 cont:

It was resolved to request Hampshire Highways via Councillor Mrs Still for a 30mph speed limit along the stretch of A30 between Crabtree Plantation and Olivers take-away and for a pedestrian crossing phase to the lights at the Olivers junction.  It was further agreed that Councillor Mrs Still should be invited to a planning committee meeting to discuss further pedestrian measures on the A30.

10.2     RECREATION:

Minutes of the meeting of 16 April tabled and ratified. In respect of item 7.6, it was resolved to enter in to a seven year leasing agreement with John Deere for the new machinery at a cost of £4731.15 per annum plus VAT. 

NEXT MEETING

The next ordinary meeting will be on Monday 2 June 2008 at 7.30pm in the Pavilion Committee room. 

Meeting closed at 9.20pm.